Qualtrics Survey | Qualtrics Experience Management

FACULTY-LED PROGRAM PROPOSAL

The Proposal Form must be completed before determining whether or not your proposal will be approved.

Faculty must follow all requirements related to the procedures described in the Faculty-Led Program Handbook Faculty must initially make an appointment with the Associate Provost for pre-approval pending satisfactory completion of requirements in the Faculty-Led Program Handbook.

NOTE: FACULTY ARE NOT PERMITTED TO ALLOW OTHERS TO ACCOMPANY THE GROUP. ONLY TWO FACULTY LEADERS AND STUDENTS ENROLLED IN THE CLASS ARE ALLOWED TO GO ON THE TRIP. (spouses of faculty leaders may go at their own expense)

Once the Proposal has been approved then Faculty Leaders may recruit students. Leaders may use academic criteria for selecting students such as an essay, or GPA, etc. A minimum of 2 faculty are required to go on each program and participants are limited to 10-20 students.

Please Check Travel Warnings and Alerts The State Department issues travel advisories for each country of the world. The new advisories are listed as levels 1-4 regarding safety. Information about conditions are listed that may pose risks to the safety of U.S. citizens. If the country you wish to take students to is at a level one or two, then the TTU group can travel. If the country is at a level 3, then the program will have to be reviewed closely by the Provost and the Center for Global Experiences before a decision can be made. Faculty who choose to propose a country with a level 3 advisory must also propose an alternate location for their program. Faculty may not, under any circumstances, take TTU students to a country with an advisory level of 4. Please search the status of the country before submitting a proposal.

Faculty Leader- Must hold the rank of tenure-track faculty. Must be familiar with the location, culture and language abroad. Must complete all requirements for the Center for Global Experiences, arrange all details of the trip, and take responsibility for the group for the full duration of the program.

First Name

Last Name

Title

T#

TTU email

Phone

Co-Leader- Must hold a rank of faculty (includes full-time lecturers and instructors who are under contract for the duration of the trip). Must be able to teach and lead the class abroad in the absence of the Faculty-Leader. No Graduate Assistants, Adjunct Instructors, Teacher Assistants, or other temporary or part-time employees will be approved.

First Name

Last Name

Title

T#

TTU Email

Phone

Sponsoring Department(s)

Program Location 1

City and Country

Dates

Program Location 2

City and Country

Dates

Program Location 3

City and Country

Dates

Estimated Number of Students

Contact in host country

First Name

Last Name

Email

Phone

Will Students and faculty be housed in the same facility?

YES
NO

If no, please explain.

Please list any activities the participants will be doing that are considered high risk:

Are there any health and/or safety issues in the location abroad? If yes, please explain:

How are your travel arrangements being made?

Using an approved travel agent/third-party provider
Making all arrangements myself
Other (please explain below)

Expenses and Funding

CGE will fund up to $1200 per student. If the airfare is above that amount, please put the remainder under the student expenses below.

Estimated Student Expenses (out-of-pocket cost per student)

Airfare remainder (if applicable)
Accommodation/Housing (hotel, youth hostel, host family)
Cost for Meals
Ground Transportation
Class Activities (museum tickets, concerts, etc.)
Tour Guide
International Insurance (required, currently $2.16 per day per day for up to age 24) CGE will enroll group
Other
Total

Estimated Leader Expenses (cost per person including airfare)

Airfare
Accommodation/Housing (hotel, youth hostel, host family)
Per diem for Meals and Incidentals
Ground Transportation
Class Activities (museum tickets, concerts, etc.)
Gratuities
International Insurance (check with CGE on price, based on age)
Other
Total

Do you have other funding available? (include index numbers, if known)

College

Department

Grant

Donation

OTHER FACULTY REQUIREMENTS:

1. Faculty leaders must follow up with the departmental financial analyst and the Business Office to set up a Marketplace account so that students can pay for the trip online and are aware of the deadline dates.

2. Faculty leaders are required to meet with their group at least 3 times before departure and cover country-specific orientation topics (see Handbook).

3. Faculty leaders must ensure that all students review the orientation materials on the CGE website and complete the orientation assessment before departure.

4. Faculty leaders must register all participants in the group on the Smart Traveler Enrollment Program (STEP) website: https://step.state.gov/step/

5. Faculty leaders must submit an out-of-country memo and get appropriate signatures from the President via the Provost, via the Dean, via the Chair/Director (please refer to sample on the CGE website)

Course Syllabus

Estimated Itinerary

Quote from travel agent/third-party provider

I hereby certify that the above information is true and correct to the best of my knowledge. Draw your signature into the box below.

Sign Here

clear

Today's Date

SIGNATURES- After the submission of the Proposal form, the CGE will send this form on DocuSign to get the final signatures.

Department Chair/Director

College Dean

Associate Provost

For questions please email : studyabroad@tntech.edu